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Birth and Beyond Fax Number — Newborn Records and Screens

Getting a newborn established with a pediatrician means Birth and Beyond faxes the birth record and the state screens — this guide covers sending them. As a freestanding birth center in Madison, Connecticut, Birth and Beyond coordinates midwife-led prenatal care, labor, and birth for low-risk pregnancies, with newborn care and postpartum follow-up for families planning an out-of-hospital birth across southern New England. Because a newborn's records are protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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Birth and Beyond Fax Number

Call Birth and Beyond and ask for records, scheduling, or the billing desk depending on your document

Hours: Because a birth center schedules daytime prenatal appointments and attends births whenever labor begins, someone is usually at the front desk during posted hours to take an incoming fax, though records and insurance paperwork moves during regular office hours.

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What You Can Fax to Birth and Beyond

  • The newborn record and state newborn metabolic screen results sent to the baby's pediatrician
  • A dating or anatomy ultrasound report from the imaging center into the prenatal chart
  • A hospital transfer-of-care packet when labor moves from the birth center to the hospital
  • Insurance verification and prior-authorization paperwork for a birth-center delivery
  • Prenatal records transferred in when a client establishes care from a prior OB or provider
Tip: Put the client's name and date of birth on each page so Birth and Beyond can match it cleanly. Direct the cover sheet to records, the front desk, or a provider at Birth and Beyond, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Metabolic and hearing screens to the pediatrician from Birth and Beyond

Because a newborn's early screens matter, Birth and Beyond faxes the metabolic screen, the hearing screen, and the CCHD pulse-oximetry result to the baby's medical home. Name the newborn, the mother, and the pediatrician's office on the cover sheet so the record reaches the medical home. Put the newborn's name and date of birth on every page so it is matched.

Transferring prenatal records to Birth and Beyond

A prenatal transfer to Birth and Beyond carries what the midwife needs up front: the dating, the prenatal labs, the ultrasound reports, and the prior provider's notes. Flag anything the prior provider was following — a positive screen, say — so the midwife picks it up. Confirm Birth and Beyond's current records fax before the prior office sends the chart.

Sending patient records to Birth and Beyond without cutting corners

Faxing PHI to Birth and Beyond is allowed, but the service you use has to protect it. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail encrypts pages in transit and includes HIPAA from the $39.99/month Professional plan, a safer route for patient records going to Birth and Beyond than a public machine.

Faxing to Birth and Beyond — FAQ

Put the client's full name and date of birth on every page. Add a cover sheet addressed to records or the front desk at Birth and Beyond with your callback number. Attach the signed release or consent when the fax is a records request or a decision document. Complete, legible identifiers are what move the request fastest.

Faxes reach Birth and Beyond whenever you send them, though insurance and records work follows a business-day schedule. The posted hours cover weekdays, with a midwife on call for a birth. Send routine records and insurance faxes during weekday hours so they are worked promptly. Flag anything urgent on the cover sheet so staff see it is time-sensitive.

It is, provided your fax service is HIPAA-compliant. Faxing itself is accepted for PHI; the transport is what has to be secure. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Birth and Beyond. The safeguard is the service you use, not the act of faxing.

The right number depends on which staff should receive the document. A larger practice may take some documents through a records office, so confirm Birth and Beyond still accepts fax for your request. Confirming the line first is a two-minute step that prevents a misrouted record. Skip the stale listing and confirm the line at the source.

From a prenatal transfer in to a hospital transfer out to the newborn hand-off, Birth and Beyond moves the record by fax to the office that needs it. Confirm the receiving fax with Birth and Beyond for each recipient. Include the client's or newborn's identifiers on every page so the record is matched. Send the whole packet as one job so nothing arrives split. The result is a clean hand-off to the right staff at Birth and Beyond.

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