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Berthold Ambulance Services Fax Number — Patient Care Reports to the Hospital

After a run, Berthold Ambulance Services hands the patient to the hospital with a faxed PCR so the emergency staff have the pre-arrival picture — this guide covers sending it cleanly. Based in Berthold, North Dakota, Berthold Ambulance Services is a ground-ambulance agency serving patients moved by ambulance across the northern Plains. Because a patient care report is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Berthold Ambulance Services Fax Number

Use Berthold Ambulance Services's billing or records instructions to find where to send documents

Hours: The agency's crews operate day and night, so an incoming fax is received whenever you send it, but records and billing paperwork is processed on the next business day when sent after hours.

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What You Can Fax to Berthold Ambulance Services

  • Insurance or Medicare claim documentation for a billed transport
  • A patient care report (PCR) sent to the receiving hospital emergency department
  • A medical-necessity form documenting why ambulance transport was required
  • An advance beneficiary notice (ABN) for a transport a payer may not cover
  • A signed authorization and assignment of benefits for a transport claim
Tip: Every page should carry the patient's name, date of birth, and the transport date so nothing is orphaned at Berthold Ambulance Services. Address the cover sheet to the exact office you are reaching at Berthold Ambulance Services, and include a number where they can reach you. Send everything in one PDF rather than several faxes, and keep the confirmation for your records.

Getting the run report to the receiving ED from Berthold Ambulance Services

The patient care report is the record of what happened on a transport by Berthold Ambulance Services: the crew's assessment, the interventions given, and the times, faxed to the receiving hospital so the emergency staff have the pre-arrival picture. Name the patient and the incident or run number on the cover sheet so the report is filed against the right visit. Send the report with any monitor strips so the finding has its context.

Coordinating an interfacility transfer with Berthold Ambulance Services

Because a transfer hands a patient from one facility to another, Berthold Ambulance Services receives the sending facility's paperwork by fax — the reason for transfer, the medications, and the accepting-physician information. Send the transfer packet as one legible PDF so no medication or order is cut off. Put the patient's name and date of birth on every page so it is matched.

Sending patient records to Berthold Ambulance Services without cutting corners

Because these documents hold health information about a patient, the transport to Berthold Ambulance Services has to be compliant. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared machine at the library or a free app. Send FAX Mail encrypts pages in transit and includes HIPAA from the $39.99/month Professional plan, a safer route for patient records going to Berthold Ambulance Services than a public machine.

Faxing to Berthold Ambulance Services — FAQ

That is standard; Berthold Ambulance Services sends the run report to the hospital's emergency department after the transport. A copy for you goes through a records request, not the hospital hand-off. The report names the patient, the times, the assessment, and the treatment so the hospital can continue care. That one step keeps the transport documented end to end.

For a scheduled non-emergency transport, Berthold Ambulance Services usually needs a physician certification statement — the doctor's signed certification that the patient's condition requires the transport. The statement names the patient, the reason transport is required, and the ordering physician. Fax the completed certification to Berthold Ambulance Services's billing or scheduling office.

Label each page with the patient's name, date of birth, and the run number. Add a cover sheet addressed to dispatch, records, or billing at Berthold Ambulance Services with your callback number. Attach the signed authorization or certification when the fax is a records request or a claim document. Clear labeling is what keeps a multi-page document together at Berthold Ambulance Services.

A transport agency is staffed 24/7 for crews and dispatch, so an incoming fax is received any time, while records paperwork moves during office hours. The dispatch line is covered every hour, with the records and billing office on a weekday schedule. Send routine records and billing faxes during weekday hours so they are worked promptly. A quick call ahead helps staff watch for a time-sensitive page.

Yes — a ground-ambulance service like Berthold Ambulance Services faxes the patient care report to the hospital after a 911 or discharge run and takes trip requests and physician certifications for scheduled transports. Ask Berthold Ambulance Services whether dispatch or billing should receive your fax. Send the document as one PDF so nothing arrives split. A brief call ahead helps staff watch for a time-sensitive fax. That keeps the request moving without a second round trip.

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