Berkeley County Schools Fax Number — Student Records and Transcripts

Records and transcript requests to Berkeley County Schools run through its records office, and the right fax depends on that office. Berkeley County Schools, a county-wide school district in Martinsburg, West Virginia, handles student-record and enrollment requests by fax and online. This guide covers where those documents go, what to include, and how to confirm fax is still the channel the office wants.

Encrypted in transit (TLS)

HIPAA BAA included

US-based fax numbers

No activation fees

No contracts

7-day free trial

Berkeley County Schools Fax Number

Find the fax on Berkeley County Schools' registration or student-records page, and confirm the office still takes fax

Hours: District offices are open weekdays only; county holidays pause processing.

Send a Fax Now

What You Can Fax to Berkeley County Schools

Immunization and health records
Records-transfer requests when a student moves in
Student records and cumulative-file requests
Birth-certificate and age-verification documents
IEP and 504 plan documents

Tip: Put the student's full name, date of birth, and grade level on every page so Berkeley County Schools can match documents that get separated. Name the receiving office — the student records office or the specific school — on the cover sheet, and add your callback number. Verify fax is still the accepted channel, and include a signed parent authorization when the records are not your own child's.

The records-request path at Berkeley County Schools

Getting a student's cumulative file to or from Berkeley County Schools starts with the office that keeps academic records. A signed release, usually a parent or guardian authorization, is what lets the records move. List the exact records and grade levels you need so nothing is missed.

Transferring records to or from Berkeley County Schools

A student changing schools has a cumulative file that follows them to Berkeley County Schools on a signed request. Getting the file early lets the new school place the student and continue any services. Ask Berkeley County Schools whether it accepts the records by fax or through an inter-district records system.

Sending to Berkeley County Schools without a machine

A document headed to Berkeley County Schools carries a child's personal information, so the channel you fax it over matters. A signed form scanned to PDF faxes in a couple of minutes, with a confirmation you can keep. You can start on the 7-day free trial without a card; paid plans run from $12.99/month once you are ready.

Faxing to Berkeley County Schools — FAQ

It depends on the office. Forms are frequently collected through a district app such as ParentSquare now. Check the instructions first; if fax is accepted, send it cleanly with the right identifiers. Guessing the channel is the usual reason a document has to be resent.

A number copied from a search result may be stale; Berkeley County Schools has the current one. Use Berkeley County Schools' records-request instructions, which name where to send documents today. Keep the working number with your file for next time. That confirmation is the difference between a delivered document and a lost one.

FERPA, not HIPAA, is the law that governs a student's file at Berkeley County Schools. The school nurse's health file is part of the education record under FERPA. Either way, treat the documents as sensitive and confirm the receiving office before you fax.

Not one central number. What you send to the student records office will not reach the exceptional-student-services department or the campus. Match the office to your document, then send to that specific line. When in doubt, ask Berkeley County Schools for the school or office by name.

Need to fax Berkeley County Schools?

Upload your document and send in under a minute. No fax machine needed.

7-day free trial · No credit card required