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Avera Clinic of Ellendale Fax Number — Send Patient Records Securely

Faxing records to Avera Clinic of Ellendale is allowed under HIPAA — but only over a secure, compliant channel, which is where most people slip. Located in Ellendale, North Dakota, Avera Clinic of Ellendale is an freestanding rural clinic serving a rural community in the northern Plains. This guide covers the compliant way to send PHI plus how to reach the right staff at the clinic.

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Avera Clinic of Ellendale Fax Number

Call Avera Clinic of Ellendale and ask for the office you need — records, referrals, or the nurse line

Hours: Records and referrals are handled during clinic hours on weekdays; since the clinic is not a 24-hour facility, send anything urgent early in the day and follow up by phone.

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What You Can Fax to Avera Clinic of Ellendale

  • Medication-refill authorizations from the pharmacy
  • Completed disability, FMLA, or return-to-work forms
  • Immunization and school or sports physical forms
  • Chronic-disease management and preventive-care records
  • Lab and imaging orders sent to the regional hospital and the results returned
Tip: Every page should carry the patient's full name and date of birth so nothing is orphaned at Avera Clinic of Ellendale. Address the cover sheet to the exact staff you are reaching at Avera Clinic of Ellendale, and include a number where they can reach you. Send everything in one PDF rather than several faxes, and keep the confirmation for your records.

Faxing PHI to Avera Clinic of Ellendale the compliant way

A fax to Avera Clinic of Ellendale that carries a visit note or lab result is PHI and belongs on a secure channel. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared machine at the library or a free app. With Send FAX Mail you send from a phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for records sent to Avera Clinic of Ellendale.

Why the number matters more than the machine at Avera Clinic of Ellendale

Avera Clinic of Ellendale handles incoming faxes at the clinic's own line or two, not through a large central intake. A referral, a records request, and a refill can each land with a different staff member, even on the same clinic fax. Ask Avera Clinic of Ellendale which line to use for your document, and it lands with the right person.

The cover sheet that gets your fax routed at Avera Clinic of Ellendale

A clear cover sheet is what keeps a faxed record matched to the right patient at Avera Clinic of Ellendale. Name the receiving staff — medical records, the nurse line, or the referral coordinator — at the top of the cover sheet. Send multi-page records as one combined PDF so the documents stay in order.

Faxing to Avera Clinic of Ellendale — FAQ

Incoming faxes to Avera Clinic of Ellendale are never turned away by the hour, but handling is not always immediate. The office is staffed during clinic hours, not overnight like a hospital. Send referrals and records early so nothing waits over a closed afternoon. A quick call ahead helps staff watch for a time-sensitive page.

Faxing records to Avera Clinic of Ellendale is fine under HIPAA as long as the service is compliant. HIPAA turns on using a compliant, encrypted service rather than a public one. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to Avera Clinic of Ellendale. A secure send protects both you and the patient whose chart it is.

Get it from the clinic itself rather than an old listing, since small-clinic numbers change. Reach Avera Clinic of Ellendale by phone and confirm the fax it uses today. Keep the working number with the patient's file for next time. That confirmation is the difference between a delivered record and a lost one.

Release of information begins with a signed ROI request to the records staff. Avera Clinic of Ellendale will tell you where to fax or upload the completed form. Name the records and the dates so staff can pull them without a follow-up. Turnaround depends on the request; routine copies are handled in the order received.

As a freestanding clinic, Avera Clinic of Ellendale manages its own chart, so a release request stays with the clinic's own records staff. Confirm the records or referral fax with Avera Clinic of Ellendale before sending. Include the patient identifiers and the dates of service on the request. Confirm the current fax with Avera Clinic of Ellendale before you send. It is a small step that saves a follow-up call later.

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