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Aurora Urgent Care Fax Number — Work, School, and Physical Forms

Aurora Urgent Care faxes excuse notes, return-to-activity releases, and completed sports, camp, DOT, or pre-employment physicals to the requesting office; here is how, securely. As an urgent care center in Grand Forks, North Dakota, Aurora Urgent Care coordinates same-day walk-in treatment for illnesses and injuries that are urgent but not emergencies for walk-in patients across the northern Plains. Because these forms carry protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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Aurora Urgent Care Fax Number

Use Aurora Urgent Care's patient or referring-provider instructions to find where to send documents

Hours: An urgent care center keeps extended hours — evenings and weekends — so the front desk can receive a fax whenever the doors are open, though the records staff who process release requests work a narrower weekday window.

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What You Can Fax to Aurora Urgent Care

  • A specialist referral, such as an orthopedic consult after a fracture
  • Point-of-care and reference lab results attached to the visit note
  • A visit summary sent to the patient's primary care physician for continuity of care
  • A work or school excuse note verifying the visit
  • A return-to-work or return-to-activity status note
Tip: Put the patient's name and date of birth on each page so Aurora Urgent Care can match it cleanly. Direct the cover sheet to records, the front desk, or a provider at Aurora Urgent Care, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Work and school notes from Aurora Urgent Care

A visit to Aurora Urgent Care often comes with a form: a work or school excuse note, a return-to-activity release, or a completed sports, camp, DOT, or pre-employment physical. Group a multi-page form into one fax so the signature page stays with the rest. Send the form as one PDF so the signed page is not separated.

How Aurora Urgent Care faxes a visit note to your primary care office

The visit note from Aurora Urgent Care belongs in the patient's ongoing chart, so it is faxed to the patient's primary care physician after the encounter. Include the patient's identifiers and the ordering provider so the receiving office matches it cleanly. A follow-up call confirms the primary office received the summary if it is time-sensitive.

The secure way to fax Aurora Urgent Care

A fax to Aurora Urgent Care that carries a diagnosis, a result, or a work-status note is PHI and belongs on a secure channel. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Aurora Urgent Care travels over a compliant channel instead of a shared machine.

Faxing to Aurora Urgent Care — FAQ

Ask Aurora Urgent Care's front desk for its working fax before you send. The patient's physician or the specialty office often already has the correct Aurora Urgent Care fax on file. A quick check beats faxing PHI to a number that has moved. A confirmed line beats a guessed one on documents this sensitive.

Submit a signed release-of-information authorization to the records staff at Aurora Urgent Care. Aurora Urgent Care verifies your identity before releasing the record. A complete request — identifiers, visit date, and records wanted — moves fastest. The records move once staff verify the authorization and your identity.

Typically a single front-desk fax, occasionally a separate records line. One number does not mean one desk — the routing is by staff, not machine. Check with Aurora Urgent Care so the fax reaches the right person. Which line is right depends on the request, not the center as a whole.

A walk-in center like Aurora Urgent Care regularly faxes the after-visit summary to a patient's regular doctor. Give Aurora Urgent Care the correct fax for the patient's primary care physician's office so the summary is not sent to a stale line. Nothing about the visit is lost between offices when the summary is sent. Ask Aurora Urgent Care to note the destination on the cover sheet so it routes cleanly.

Yes — a walk-in center like Aurora Urgent Care treats the immediate problem and then faxes the visit summary to your primary care physician so your regular record stays current. Ask Aurora Urgent Care to note your physician's office on the cover sheet. Include your identifiers and the visit date so the summary is matched to your chart. A brief call ahead helps staff watch for a time-sensitive fax. That keeps the request moving without a second round trip.

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