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Atlantic Rehabilitation Institute Fax Number — Send a Rehab Referral and Pre-Admission Screening

Atlantic Rehabilitation Institute accepts patients by transfer from an acute hospital, and that pre-admission screening — the history, the notes, and the therapy needs — is faxed to intake; here is how to get it to the right desk, securely. As a rehabilitation institute in Madison, New Jersey, Atlantic Rehabilitation Institute coordinates intensive inpatient rehabilitation and specialized rehabilitation-medicine programs for patients transferring from an acute-care hospital and their case managers across the New York metro area. Because a referral carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Atlantic Rehabilitation Institute Fax Number

Call Atlantic Rehabilitation Institute and ask which program or line should receive your referral

Hours: The hospital operates continuously, so an incoming fax is received at all hours; the pre-admission liaison and the records office, however, process referrals and requests during regular office hours.

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What You Can Fax to Atlantic Rehabilitation Institute

  • The patient's H&P, imaging, and progress notes for the admission decision
  • The physician and therapy plan of care with the program-specific goals
  • A signed release for a copy of the rehabilitation record
  • A prior-authorization request with the plan of care documenting the intensive-therapy requirement
  • A referral and pre-admission screening request from the acute-care hospital's case manager
Tip: Put the patient's name, date of birth, and the referring hospital on each page so Atlantic Rehabilitation Institute can match it cleanly. Direct the cover sheet to pre-admission screening, the authorization coordinator, or records at Atlantic Rehabilitation Institute, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Referrals and pre-admission screening to Atlantic Rehabilitation Institute

A referral to Atlantic Rehabilitation Institute starts with pre-admission screening: the acute-care hospital's case manager faxes the patient's history, the recent progress notes, and the reason for the rehab referral so the physiatrist can decide whether the patient is an appropriate admission. Include the H&P, the recent progress notes, and the reason the patient needs inpatient rehabilitation so the physiatrist can screen it. Flag an anticipated discharge date so the screening is worked in time.

Documenting the three-hour therapy standard at Atlantic Rehabilitation Institute

Inpatient rehab runs on a documented plan of care: at Atlantic Rehabilitation Institute the admitting physiatrist and the therapy team build the plan of care that establishes the patient can tolerate and benefit from intensive therapy — the three-hour therapy standard — and that plan is faxed with the authorization request. Send the plan of care and the functional assessment together so the record is complete. Send the plan of care and the assessment as one PDF so the documents stay together.

Sending referral and rehab records to Atlantic Rehabilitation Institute without cutting corners

A referral, a plan of care, and a functional assessment are protected health information, so how you fax them to Atlantic Rehabilitation Institute matters as much as the number. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Atlantic Rehabilitation Institute.

Faxing to Atlantic Rehabilitation Institute — FAQ

Get it from the hospital itself rather than an old listing, since a facility's numbers change. Reach Atlantic Rehabilitation Institute by phone and confirm the fax it uses today. Verifying the office and the line up front is the honest shortcut. A confirmed line beats a guessed one on documents this sensitive.

Start with a signed release form to Atlantic Rehabilitation Institute's health-information staff. Atlantic Rehabilitation Institute will tell you where to fax or upload the completed form. Note whether the requester is the patient, the referring provider, or the payer on the authorization. The records move once staff verify the authorization and the patient's identity.

Atlantic Rehabilitation Institute is usually reached at a couple of lines that cover admissions, authorization, and records. Which staff member should receive it depends on your document — a referral, an authorization, or a record. Check with Atlantic Rehabilitation Institute so the fax reaches the right person. Which line is right depends on the request, not the hospital as a whole.

That is a standard workflow; Atlantic Rehabilitation Institute accepts a faxed pre-admission packet so the physiatrist can screen the patient. The more complete the H&P and notes, the faster the team can screen it. Nothing about the patient's course is lost between the acute hospital and the rehab hospital when the packet is complete. Ask Atlantic Rehabilitation Institute to note the destination on the cover sheet so it routes cleanly.

From a pre-admission screening to a discharge summary, Atlantic Rehabilitation Institute routes the document to the referring case manager, the payer, or the receiving provider. Ask Atlantic Rehabilitation Institute which program or line should receive your referral. Send a packet and its plan of care as one PDF so the pages stay together. Name the receiving staff on the cover sheet so it is not misrouted. It is a small step that saves a follow-up call later.

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