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ARH Our Lady of the Way Fax Number — Send Medical Records and Release Requests

Need to send or request medical records from ARH Our Lady of the Way? Those go through its records office on a signed release, not a general fax line. As an independent hospital, ARH Our Lady of the Way in Martin, Kentucky receives faxed records and referrals for patients across the Ohio Valley. Because charts are protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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ARH Our Lady of the Way Fax Number

Call the ARH Our Lady of the Way main line and ask for the department you need to reach by fax

Hours: Registration and records keep weekday hours; the emergency department and inpatient units take urgent faxes overnight.

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What You Can Fax to ARH Our Lady of the Way

  • Prescription and renewal requests
  • Insurance authorization requests
  • Home-health and skilled-nursing orders
  • Lab and imaging results
  • Medical records and patient history
Tip: Mark all pages with the patient identifiers (name, date of birth, record number) that ARH Our Lady of the Way needs to reconnect a split record. Direct the cover sheet to medical records or the program handling the request, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

How medical records move at ARH Our Lady of the Way

Release of information at ARH Our Lady of the Way runs through a dedicated records office. Records are released to you or to the party you name once the request is processed. Put the patient identifiers on every page so the request is matched cleanly.

What to put on a fax to ARH Our Lady of the Way

Good labeling is the difference between a same-day match and a stalled record at ARH Our Lady of the Way. Put the patient's full name, date of birth, and medical record number on every page. Send multi-page records as one combined PDF so the documents stay in order.

Sending charts to ARH Our Lady of the Way without cutting corners

A fax to ARH Our Lady of the Way that carries a chart is PHI and belongs on a secure channel. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to ARH Our Lady of the Way travels over a compliant channel instead of a fax machine in a shared office.

Faxing to ARH Our Lady of the Way — FAQ

Every page should carry the patient's full name, date of birth, and record number. Add a cover sheet addressed to physician referrals at ARH Our Lady of the Way with your callback number. That keeps the records matched to the right chart at ARH Our Lady of the Way. A missing identifier is the usual reason a fax sits in a queue at ARH Our Lady of the Way.

Incoming faxes to ARH Our Lady of the Way are never turned away by the hour, but processing is not always immediate. Administrative offices keep a Monday-to-Friday schedule. The emergency department and inpatient units accept urgent clinical faxes 24/7. Flag anything time-sensitive on the cover sheet so it is not treated as routine.

Faxing records to ARH Our Lady of the Way is fine under HIPAA as long as the service is compliant. HIPAA turns on using a compliant, encrypted service rather than a public one. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for ARH Our Lady of the Way. Choose the secure channel first, then confirm the number for ARH Our Lady of the Way.

Get it from the office that will receive the document rather than an old listing. Reach the specific ARH Our Lady of the Way program by phone and confirm the fax it uses today. Confirming the line first is a two-minute step that prevents a misrouted record. The office that receives the fax is the authority on its own number.

You start with a signed records-release form to the records office. Ask ARH Our Lady of the Way where the completed form should go. After review, the records go to you or whoever you designated. Send the whole packet as one job so nothing arrives split. It is a small step that saves a follow-up call later.

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