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Apex Physical Therapy & Fitness Fax Number — Plan of Care and Physician Certification

The plan of care built at Apex Physical Therapy & Fitness is faxed to your referring physician for the signature that certifies your therapy — this guide covers sending it cleanly and securely. As a physical therapy clinic in Amherst, New Hampshire, Apex Physical Therapy & Fitness coordinates outpatient physical therapy — an evaluation, hands-on treatment, and a progressive exercise program for injury, surgery recovery, and chronic pain for patients recovering from injury, surgery, or chronic pain across northern New England. Because a plan of care is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Apex Physical Therapy & Fitness Fax Number

Call Apex Physical Therapy & Fitness and ask for records, authorizations, or a therapist depending on your document

Hours: Front-desk coverage tracks the clinic's weekday hours, with limited or no weekend hours, so an incoming fax is received when the clinic is open, but a records request sent after hours is handled the next business day.

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What You Can Fax to Apex Physical Therapy & Fitness

  • A discharge summary and home exercise program to the referring physician
  • A physician-signed plan of care sent back for certification
  • A cancellation or plateau notice back to the referring physician
  • A re-certification request when the plan of care is extended
  • A signed records-release request for a copy of the therapy record
Tip: Put the patient's name and date of birth on each page so Apex Physical Therapy & Fitness can match it cleanly. Direct the cover sheet to records, the front desk, or authorizations at Apex Physical Therapy & Fitness, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

How Apex Physical Therapy & Fitness certifies a plan of care with your physician

A course of therapy at Apex Physical Therapy & Fitness runs on a plan of care that the referring physician has to sign, so the signed plan is faxed to the physician for certification and faxed back once signed — the everyday document a PT clinic moves. Send the plan as one document so the goals and the signature line stay together. Put the patient's name and date of birth on every page so the plan is matched.

The progress note Apex Physical Therapy & Fitness sends your doctor

As therapy continues at Apex Physical Therapy & Fitness, progress notes and periodic re-evaluations are faxed to the referring physician so the physician sees how the patient is responding. Group a multi-part update into one fax so the measurements and the summary arrive together. Confirm the destination fax with the referring physician's office before sending an update from Apex Physical Therapy & Fitness.

Sending patient records to Apex Physical Therapy & Fitness without cutting corners

Anything with a patient's diagnosis, plan of care, or progress update headed to Apex Physical Therapy & Fitness is protected data under HIPAA. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Apex Physical Therapy & Fitness.

Faxing to Apex Physical Therapy & Fitness — FAQ

Apex Physical Therapy & Fitness is usually reached at one or two lines that cover the whole clinic. A referral and a records request can land with different staff at Apex Physical Therapy & Fitness. Ask Apex Physical Therapy & Fitness which line fits your document to be sure. Sending to the wrong desk only delays the document.

Certification is standard: Apex Physical Therapy & Fitness faxes the plan of care — diagnosis, goals, and frequency — to your physician to sign. Name the office and the physician so the plan is matched on arrival. A signed plan is what lets the clinic bill and continue treatment. Put the patient's name and date of birth on the plan so it is matched.

Put the patient's full name and date of birth on every page. On the cover sheet, name the records staff or the receiving staff so it lands with the right person. That routing detail is what lets Apex Physical Therapy & Fitness reconnect the documents if they separate. Check the details once before you send so nothing bounces back.

Faxes reach Apex Physical Therapy & Fitness whenever you send them, though authorization and records work follows a business-day schedule. Front-desk coverage tracks the clinic's posted weekday hours, with limited or no weekend hours. A records release sent after hours is picked up the next business day. Routine copies follow the office's normal queue.

Apex Physical Therapy & Fitness treats you under a physician-certified plan and faxes updates back so the physician can adjust the plan of care. Give Apex Physical Therapy & Fitness the physician's current fax so the updates reach the right office. Include your identifiers and the dates of service so the note is matched to your chart. Send the whole packet as one job so nothing arrives split. Doing it that way avoids the most common cause of a delay.

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