Advanced Imaging and Radiology Associates Fax Number — Send Imaging Records Securely
Faxing imaging records to Advanced Imaging and Radiology Associates is allowed under HIPAA — but only over a secure, compliant channel, which is where most people slip. Based in West Paterson, New Jersey, Advanced Imaging and Radiology Associates is an outpatient diagnostic imaging center and works outpatient diagnostic imaging for the community it serves across the New York metro area. This guide covers the compliant way to send PHI plus how to reach the correct office at the facility.
Advanced Imaging and Radiology Associates Fax Number
Call Advanced Imaging and Radiology Associates and ask for the team or office you need to reach by fax
Hours: The scheduling and records offices generally run Monday-Friday during business hours; the imaging team works the center's scan schedule, which often includes early-morning and evening slots.
Send a Fax NowWhat You Can Fax to Advanced Imaging and Radiology Associates
- The clinical notes and history that support medical necessity for the study
- The completed patient registration and insurance information for scheduling
- A screening order (for example, screening mammography or low-dose lung CT)
- A stat or add-on order for a patient already on site
- A release-of-information (ROI) authorization for a patient's images and reports
Faxing PHI to Advanced Imaging and Radiology Associates the compliant way
Faxing PHI to Advanced Imaging and Radiology Associates is allowed, but the service you use has to protect it. A walk-in machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Advanced Imaging and Radiology Associates.
Sending prior images to Advanced Imaging and Radiology Associates
Prior images and comparison studies for a patient of Advanced Imaging and Radiology Associates — outside films the radiologist reads against — are handled by medical records. Prior images usually move as a CD or through an image-sharing network, while the fax carries the request and the report. Confirm the current records fax with Advanced Imaging and Radiology Associates before sending the authorization.
How to find Advanced Imaging and Radiology Associates's current fax number
The reliable way to fax Advanced Imaging and Radiology Associates is to ask the exact office for its working line. Ask the referring provider's office, which often already has the correct Advanced Imaging and Radiology Associates fax on file. That one confirmation call is what keeps the documents out of the wrong queue.
Faxing to Advanced Imaging and Radiology Associates — FAQ
Get it from the office that will receive the document rather than an old listing. Check Advanced Imaging and Radiology Associates's scheduling or medical-records page, then verify the line by phone. Keep the working number with the patient's file for next time. Skip the stale listing and confirm the line at the source.
Release of information begins with a signed ROI request to the records office. Ask Advanced Imaging and Radiology Associates where the signed release should go. Name the studies and dates so the office can pull them without a follow-up. Once processed, Advanced Imaging and Radiology Associates releases the report and, when asked, the images on a CD or through image sharing.
No. Documents go to different fax lines at Advanced Imaging and Radiology Associates depending on the office. As a diagnostic imaging center, it splits incoming faxes across medical records, scheduling, and the imaging team. Match the office to your document, then send to that specific line. Keep the confirmed number with the patient's file so you are not searching next time.
At minimum, the patient's name, date of birth, and record number belong on each page. Direct the cover sheet to the correct Advanced Imaging and Radiology Associates office and include a number staff can call. Send it as one combined PDF so the pages stay in order. For an imaging order, add the study ordered, the body part, and the clinical indication.
The imaging order goes to scheduling, while a prior-authorization approval for MRI or CT goes to the authorization office. Get the working scheduling fax from Advanced Imaging and Radiology Associates directly. Note whether prior authorization is already approved on the cover sheet. Confirm the current fax with Advanced Imaging and Radiology Associates before you send. That keeps the order moving without a second round trip.
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