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Advanced Emergency Medical Services Fax Number — Interfacility Transfer Packets

Coordinating an interfacility transfer through Advanced Emergency Medical Services? A facility-to-facility move runs on the sending facility's face sheet, notes, and medication list — this page shows how the packet moves. Advanced Emergency Medical Services, an EMS agency in Minden, Louisiana, sends and receives patient care reports, transfer packets, and billing paperwork by fax every day. Because a transfer packet carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Advanced Emergency Medical Services Fax Number

Check with Advanced Emergency Medical Services's office, which can route you to dispatch, billing, or records

Hours: The agency's crews operate day and night, so an incoming fax is received whenever you send it, but records and billing paperwork is processed on the next business day when sent after hours.

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What You Can Fax to Advanced Emergency Medical Services

  • A signed run-report request from a patient, attorney, or insurer
  • The sending facility's transfer packet — face sheet, nursing notes, and medications — for an interfacility move
  • A standby-event or trip request scheduling EMS coverage
  • A patient care report (PCR) sent to the receiving hospital emergency department
  • A medical-necessity form documenting why the transport was required
Tip: Mark all pages with the patient and run identifiers Advanced Emergency Medical Services needs to reconnect a split document. State which Advanced Emergency Medical Services desk the fax is for — dispatch, records, or billing — on the cover sheet so it is routed on the first try. Send multi-page records as one combined PDF and keep the delivery confirmation.

The sending facility's paperwork at Advanced Emergency Medical Services

Because a transfer hands a patient from one facility to another, Advanced Emergency Medical Services receives the sending facility's paperwork by fax — the reason for transfer, the medications, and the accepting-physician information. Send the transfer packet as one legible PDF so no medication or order is cut off. Confirm the agency's or the receiving facility's fax before the packet is sent.

How a transport report reaches the hospital from Advanced Emergency Medical Services

When Advanced Emergency Medical Services delivers a patient to a hospital, the PCR follows by fax — the field assessment, medications, and vitals the crew documented — so the receiving team can continue care without a gap. Send the PCR as one legible document so no vital sign or timestamp is cut off. Flag a critical hand-off so the report is not treated as routine.

HIPAA and your fax to Advanced Emergency Medical Services

Faxing PHI to Advanced Emergency Medical Services is allowed, but the service you use has to protect it. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Advanced Emergency Medical Services.

Faxing to Advanced Emergency Medical Services — FAQ

Ask Advanced Emergency Medical Services's office for the working fax before you send. The facility that books Advanced Emergency Medical Services's transports often already has the correct fax on file. A quick check beats faxing PHI to a number that has moved. The office that receives the fax is the authority on its own number.

Submit a signed release-of-information authorization to the billing and records staff at Advanced Emergency Medical Services. Advanced Emergency Medical Services verifies your identity and right to the record before releasing it. A complete request — identifiers, transport date, and record wanted — moves fastest. After review, the run report goes to you or whoever you designated.

Often a dispatch line and a separate weekday office line for records and billing. One number does not mean one desk — the routing is by office, not machine. Verify the working fax with Advanced Emergency Medical Services first, since an agency's numbers change. It is a two-minute confirmation that saves a re-send.

A transport agency like Advanced Emergency Medical Services routinely faxes the PCR to the receiving facility to close the hand-off. For a personal copy, submit a signed authorization to the records office at Advanced Emergency Medical Services. Name the patient and the run number so the report is matched on arrival. Put the patient's name and the run number on every page so it is matched.

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