Advanced Dental Concepts Fax Number — Send a Specialist Referral
Sending a referral to Advanced Dental Concepts? A group practice moves cases among its own dentists and out to specialists, and the packet works best in hand before the visit. Advanced Dental Concepts is a dental group practice in Windham, Maine, caring for patients across northern New England. Because the packet carries protected health information, this page covers what to send and how to get it there securely.
Advanced Dental Concepts Fax Number
Phone Advanced Dental Concepts and ask the records team for the working fax line, since a group this size may route claims through a clearinghouse instead
Hours: The group keeps daytime appointment hours across its providers; the fax line itself takes pages at any hour, but staff work them during business hours.
Send a Fax NowWhat You Can Fax to Advanced Dental Concepts
- A treatment plan with a pre-treatment cost estimate
- A dental insurance claim with the supporting attachments
- Periodontal charting and the clinical notes
- X-rays, panoramic images, and imaging reports
- A signed HIPAA authorization to release the dental record
Referral coordination at Advanced Dental Concepts
When a provider at Advanced Dental Concepts hands a case to a specialist, the file — a referral form, the imaging, and the current medications — goes first so the specialist can prepare. The packet pairs the referral form with the reason for referral, the recent images, and the patient's medication list. Confirm with Advanced Dental Concepts whether the referral packet goes by fax or through its e-referral portal.
How Advanced Dental Concepts coordinates a case across its providers
When a dental plan asks for documentation, Advanced Dental Concepts sends the treatment plan, the radiographs, and a narrative of necessity. A pre-treatment estimate lets the patient see the cost while the pre-authorization confirms the benefit. Confirm with the payer whether it takes the plan by fax or through a clearinghouse like DentalXChange.
Faxing PHI to Advanced Dental Concepts securely
Anything carrying a patient's history or identifiers on its way to Advanced Dental Concepts is protected data under HIPAA. Keeping the pages encrypted from your device to the receiving line is the practical test of a compliant send. For PHI, Send FAX Mail's HIPAA-eligible Professional plan ($39.99/month) supports a signed BAA and encrypts every page to Advanced Dental Concepts in transit; a 7-day free trial lets you start.
Faxing to Advanced Dental Concepts — FAQ
Include the identifiers the front office uses to match a chart: the patient's name, date of birth, and the member ID on a claim. Note the document type, the patient's name, and the destination provider on the cover sheet. With the name, date of birth, and destination clear, nothing is misdirected. A missing date of birth is a common reason a fax sits unmatched at Advanced Dental Concepts.
Advanced Dental Concepts can receive a fax at any hour, but the front office works the paperwork during business hours. Routine records and referrals are worked on the group's weekday schedule. A document sent overnight is picked up the next business day. Plan routine records for a weekday when the group is fully staffed.
A chart, an X-ray, or a treatment plan headed to Advanced Dental Concepts is PHI under HIPAA. Releasing them to another party runs on a signed HIPAA authorization from the patient. So send the pages over a secure, encrypted channel and confirm the destination before you fax.
Some paperwork at Advanced Dental Concepts still goes by fax; other records now move by portal. A referral may go through an e-referral portal even when a records release is still faxed. So confirm Advanced Dental Concepts still accepts fax before you send, and use its portal when that is what it asks for. A two-minute check saves a misrouted or rejected document.
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