Advanced Air Ambulance Fax Number — Air-Medical Transfer Coordination
Advanced Air Ambulance receives the transfer packet — condition, labs, imaging, and the accepting physician — so the flight crew and receiving unit are ready; here is how, securely. As an air-medical program in Miami, Florida, Advanced Air Ambulance coordinates critical-care air-medical transport — helicopter and fixed-wing transport of critically ill and injured patients between scenes and hospitals for critically ill and injured patients flown for care across Florida and the Southeast. Because a transfer packet carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Advanced Air Ambulance Fax Number
Reach the Advanced Air Ambulance staff who handle transfers and billing and confirm the fax first
Hours: Because crews and dispatch are staffed 24/7, a fax lands at the agency at any time, while the office staff who handle records requests and billing keep standard weekday hours.
Send a Fax NowWhat You Can Fax to Advanced Air Ambulance
- A flight-request or bed-confirmation form for an interfacility transfer
- A patient care report (PCR) sent to the receiving hospital or referring physician
- A prior-authorization or medical-necessity request for air-medical transport
- An advance beneficiary notice (ABN) for a transport a payer may not cover
- A physician-to-physician transfer acceptance for an interfacility flight
How an interfacility flight is arranged through Advanced Air Ambulance
Because an air-medical transport moves a critically ill patient fast, Advanced Air Ambulance receives the sending facility's records by fax so nothing about the patient is lost between the two hospitals. Include the current medications, recent labs and imaging, and the reason for transfer so the receiving unit is ready. Put the patient's name and date of birth on every page so it is matched.
Coordinating an interfacility transfer with Advanced Air Ambulance
Because a transfer hands a patient from one facility to another, Advanced Air Ambulance receives the sending facility's paperwork by fax — the reason for transfer, the medications, and the accepting-physician information. The packet names the patient, the sending and receiving facilities, and the accepting physician so the transfer is documented end to end. Flag an urgent transfer on the cover sheet so it is prioritized.
Sending patient records to Advanced Air Ambulance without cutting corners
Because these documents hold health information about a patient, the transport to Advanced Air Ambulance has to be compliant. A machine in a shared space cannot promise the confidentiality the rules expect. With Send FAX Mail you send from a phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for records sent to Advanced Air Ambulance.
Faxing to Advanced Air Ambulance — FAQ
Yes — after a transport, Advanced Air Ambulance faxes the patient care report to the receiving hospital so the crew's assessment and treatment reach the emergency staff. For a personal copy, submit a signed authorization to the records office at Advanced Air Ambulance. Name the patient and the run number so the report is matched on arrival. Send the report as one PDF so no vital sign or timestamp is cut off.
Medicare and most payers require a physician certification for a scheduled transport, and Advanced Air Ambulance keeps it on file. Include the certification period so the form covers the scheduled transports it needs to. Keep the confirmation so the trip record shows the certification arrived.
Every page should carry the patient's name, date of birth, and the transport date. Add a cover sheet addressed to dispatch, records, or billing at Advanced Air Ambulance with your callback number. A delivery confirmation then tells you the fax reached Advanced Air Ambulance. The identifiers matter as much as the records themselves.
Incoming faxes to Advanced Air Ambulance are received at any hour thanks to 24-hour dispatch, but processing of records and claims keeps to office hours. The dispatch line is covered every hour, with the records and billing office on a weekday schedule. A live trip request reaches dispatch at any hour; routine paperwork waits for office hours. Expect same-day handling for a request sent while the office is open.
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