How to Fax a Proof of Loss Statement to Your Insurer
A proof of loss is a sworn, signed statement a policyholder submits to formally document the amount being claimed after a covered loss, stating the policy number, the date and cause of the loss, the value claimed, and the interest of the insured in the property. Unlike an initial claim notice, it is a formal accounting the carrier often requires within a set number of days of its request, and it is usually notarized and paired with the supporting documentation for the figures. Insurers commonly accept a signed proof of loss by fax so it arrives inside the deadline. A faxed statement arrives as a fixed, dated image the examiner can attach to the file as the policyholder's official claimed amount.
Why this form is faxed
A proof of loss usually carries a hard deadline — often 60 days from the carrier's request — so faxing the signed, notarized statement puts it on the examiner's desk inside that window without risking a mail delay that could jeopardize the claim. A faxed statement also arrives as one fixed image, which is exactly how the carrier records the sworn amount being claimed.
Where it goes
A proof of loss goes to the claims examiner or the address specified in the carrier's request letter, using the fax number that request provides. Confirm the number and the deadline against the carrier's written request before sending, since the requirement and destination are specific to your open claim. Do not use a general claims number if the carrier directed the statement to a particular examiner.
How to fax Proof of Loss Statement
- 1Complete the proof of loss with the policy number, the date and cause of the loss, and the total amount you are claiming
- 2Attach the documentation that supports the claimed figures, such as your itemized inventory, estimates, and receipts
- 3Have the statement signed and, where required, notarized, since a proof of loss is a sworn document
- 4Confirm the fax number and the filing deadline against the carrier's written request
- 5Log in to Send FAX Mail, upload the signed statement and its support as one clear PDF, enter the confirmed number, and send
- 6Save the transmission confirmation as proof you filed within the required window
Handling sensitive information
A proof of loss is a sworn statement, so overstating or misrepresenting the claimed amount can amount to insurance fraud and void coverage — carriers and their investigators examine it closely. State the loss accurately and completely, send it only to the number in the carrier's request, and keep a copy, because this document fixes the official amount you are claiming under oath.
Faxing Proof of Loss Statement — FAQ
The initial notice reports that a loss happened; the proof of loss is a later, formal sworn accounting of the specific dollar amount you are claiming and your interest in the property. Carriers usually request it once a claim is underway and require the supporting figures with it. Treat it as the document that pins down your claimed amount, not just a report of the event.
Many policies require the proof of loss within a set period — commonly 60 days — after the carrier requests it, and missing that window can give the carrier grounds to deny or delay the claim. Read the carrier's request letter for the exact deadline and destination. Faxing the signed statement lets you meet a tight deadline and keep a dated confirmation that you did.
It often does, because a proof of loss is a sworn statement and many carriers require a signature before a notary. Check the form and the carrier's instructions, complete the notarization before you send, and fax the notarized page along with the statement. An unsigned or un-notarized proof of loss can be rejected and sent back, costing you days against the deadline.
Because you sign it under oath, the amounts on a proof of loss carry legal weight, and knowingly inflating them can be treated as insurance fraud that voids the claim and coverage. Base every figure on your documentation and keep the supporting records. Sending an honest, well-supported statement — and saving your copy and the send confirmation — protects both your claim and yourself.
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