How to Fax an Affidavit — Delivering a Notarized Sworn Statement
An affidavit is a written statement of facts that the person making it swears or affirms to be true, signed under oath before a notary public or another officer authorized to administer oaths. Affidavits support motions, prove service, verify facts in a filing, or stand in for live testimony where a court's rules allow. Because an affidavit's value rests on the signature and the notary's jurat, it travels as a fixed, complete document that the receiving party or clerk can rely on and timestamp. Faxing an executed affidavit puts the sworn statement in front of an attorney or court quickly while a matter is active.
Why this form is faxed
A signed and notarized affidavit is often needed to support a filing before a hearing or deadline, and faxing delivers the executed statement faster than mail. A faxed affidavit arrives as a fixed image that preserves the signature and notary block exactly, and the transmission record documents when the sworn statement was delivered.
Where it goes
An affidavit goes to whoever needs it for the matter — commonly the attorney handling the case, opposing counsel as part of an exchange, or the clerk of the court where it will be filed. Confirm the correct recipient and destination directly with that attorney's office or the clerk, and check whether the court has any rule on how sworn statements must be submitted. Original-signature or notarization requirements vary, so verify what that court or party will accept before you send.
How to fax Affidavit (Sworn Written Statement)
- 1Draft the affidavit with a clear, factual statement in numbered paragraphs and a signature and jurat block
- 2Sign the affidavit before a notary public or another officer authorized to administer the oath, and have the notary complete the jurat
- 3Confirm who needs the affidavit and the correct fax destination with the attorney's office or the court clerk
- 4Scan the fully executed and notarized affidavit as a clear, high-contrast PDF so the signature and notary seal are legible
- 5Log in to Send FAX Mail, upload the PDF, enter the confirmed destination, and send
- 6Save the transmission confirmation as a timestamped record of when the sworn statement was delivered
Handling sensitive information
An affidavit often states personal facts, addresses, or financial details, and it carries legal weight because it is sworn under penalty of perjury. Make sure the statement is accurate and complete before it is notarized, and send it only to the destination the receiving party or court has confirmed so the sworn details reach the right hands.
What’s current · as of July 2026
Recent updates
Federal agencies still write fax into new rules and notices
The Federal Register — the daily journal of U.S. federal rulemaking — regularly publishes rules and notices that reference fax as an accepted or required submission channel for filings with agencies like the IRS, SSA, and CMS. That is why fax remains a live requirement for many official forms even as electronic portals expand.
Federal Register →
Faxing Affidavit (Sworn Written Statement) — FAQ
An affidavit is generally sworn before a notary or another officer authorized to administer oaths, and the notary's jurat is what makes it an affidavit rather than an unsworn statement. Some courts accept an unsworn declaration made under penalty of perjury instead, so confirm what the receiving court or party requires before you fax it.
Acceptance depends on the court's rules — some accept a faxed or scanned copy for filing while others require the wet-ink original to follow. Check the local rule and confirm with the clerk, and if the original is required, treat the fax as advance delivery and keep your confirmation to show when it arrived.
An affidavit is sworn before a notary or oath-administering officer, while a declaration is signed under penalty of perjury without a notary, as permitted in many courts. Which one is required depends on the jurisdiction and the specific filing, so verify the correct form before preparing and faxing it.
If an affidavit supports a motion tied to a hearing date, a transmission confirmation showing when it was delivered helps establish that the sworn statement reached the court or party on time. Save that confirmation with a copy of the executed affidavit so you can document exactly what was sent and when.
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